DepotBooks← Back to appLast updated: June 28, 2026
These Terms of Service (the “Terms”) govern your access to and use of DepotBooks, a web-based accounting and enterprise resource planning (ERP) software application (the “Service”) provided by DepotBooks (“DepotBooks,” “we,” “us,” or “our”). By creating an account, accessing, or using the Service, you (“you” or “Customer”) agree to be bound by these Terms. If you do not agree, do not use the Service.
If you are entering into these Terms on behalf of a company or other legal entity, you represent that you have the authority to bind that entity, in which case “you” refers to that entity.
DepotBooks provides cloud-based tools for accounting, bookkeeping, inventory management, order processing, and related business operations. We may add, modify, or remove features at any time. We provide the Service to assist you in managing your business records; we do not provide accounting, bookkeeping, tax, legal, or financial advisory services.
You must be at least 18 years old and capable of forming a binding contract to use the Service. You are responsible for all activity under your account and for maintaining the confidentiality of your login credentials. You agree to provide accurate account information and to keep it current. Notify us promptly of any unauthorized use of your account. You are responsible for the actions of all users you authorize to access the Service under your account, including employees and contractors.
You retain all right, title, and interest in the data you submit to the Service, including your financial records, customer lists, inventory data, and documents (collectively, “Customer Data”). We claim no ownership of Customer Data.
You grant us a limited, non-exclusive license to host, store, process, transmit, and display Customer Data solely as necessary to provide and maintain the Service, to prevent or address technical or security issues, and as otherwise permitted by these Terms and our Privacy Policy.
You are solely responsible for the accuracy, quality, and legality of your Customer Data and for the means by which you acquired it.
The Service is a tool to help you record and organize financial and operational information. You are solely responsible for:
DepotBooks is not a substitute for a qualified accounting or tax professional. You should not rely on the Service as your sole source of truth for financial or tax decisions without independent verification.
While we take reasonable measures to protect and back up data stored in the Service, you are responsible for maintaining your own independent backups of Customer Data. Upon your request, we will make a copy of your Customer Data available to you in a commonly used format, and we strongly recommend you obtain and retain your own copies regularly. We are not liable for any loss of Customer Data, and you agree that your sole remedy for data loss is to restore from your own backups.
You agree not to:
We may suspend or terminate access for any violation of this section.
Access to the Service may require payment of subscription fees as described at the time of purchase or in a separate order. Unless otherwise stated: fees are billed in advance, are non-refundable except as required by law, and are exclusive of applicable taxes, which you are responsible for paying. We may change our fees on prospective renewal terms with reasonable advance notice. If you do not pay fees when due, we may suspend or terminate your access. Failure to pay does not by itself entitle us to delete your Customer Data without first providing a reasonable opportunity to export it, except as otherwise permitted in these Terms.
The Service relies on third-party providers (for example, cloud hosting, database, storage, and payment processors) to operate. We are not responsible for the acts, omissions, availability, or security of third-party services, and your use of them may be subject to their own terms.
The Service, including its software, design, and content (excluding Customer Data), is owned by DepotBooks and protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for your internal business purposes during your subscription term, subject to these Terms.
THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.
WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR THAT ANY DATA, CALCULATION, REPORT, OR OUTPUT WILL BE ACCURATE, COMPLETE, OR RELIABLE. YOU ASSUME FULL RESPONSIBILITY FOR YOUR USE OF THE SERVICE AND ANY RELIANCE ON ITS OUTPUT. ANY ACCOUNTING, TAX, OR FINANCIAL DECISIONS YOU MAKE ARE YOUR SOLE RESPONSIBILITY.
TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT WILL DEPOTBOOKS, ITS OWNERS, OR ITS SUPPLIERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, GOODWILL, OR BUSINESS, ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
THIS EXPRESSLY INCLUDES ANY DAMAGES ARISING FROM ERRORS IN ACCOUNTING ENTRIES, REPORTS, BALANCES, OR CALCULATIONS; DATA LOSS OR CORRUPTION; SERVICE INTERRUPTIONS; OR RELIANCE ON THE SERVICE FOR TAX, FINANCIAL, OR REGULATORY PURPOSES.
OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE TOTAL FEES YOU PAID TO US FOR THE SERVICE IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS ($100).
SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.
You agree to indemnify, defend, and hold harmless DepotBooks and its owners from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or related to your Customer Data, your use of the Service, your violation of these Terms, or your violation of any law or third-party right.
These Terms remain in effect while you use the Service. You may stop using the Service and cancel your subscription at any time. We may suspend or terminate your access if you breach these Terms, fail to pay fees, or if we discontinue the Service. Upon termination, your right to use the Service ends. Upon your request within a reasonable period after termination, we will make a copy of your Customer Data available to you (except where prohibited or where termination results from your serious breach), after which we may delete it. Sections relating to data ownership, disclaimers, limitation of liability, indemnification, and governing law survive termination.
We may modify these Terms from time to time. If we make material changes, we will provide reasonable notice (for example, by posting the updated Terms with a new “Last updated” date or by notifying you through the Service). Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.
These Terms are governed by the laws of the State of Florida, without regard to its conflict-of-laws principles.
Except as set out below, any dispute, claim, or controversy arising out of or relating to these Terms or the Service will be resolved by binding arbitration administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules, rather than in court. The arbitration will take place in Florida, and judgment on the award may be entered in any court of competent jurisdiction. Each party will bear its own costs except as the rules or the arbitrator provide.
You and DepotBooks agree that each may bring claims against the other only in an individual capacity, and not as a plaintiff or class member in any purported class, collective, or representative proceeding. The arbitrator may not consolidate more than one person’s claims or preside over any form of class proceeding.
Notwithstanding the above, either party may bring an individual action in small-claims court for disputes within that court’s jurisdiction.
You may opt out of the arbitration and class-action waiver provisions by sending written notice to us within 30 days of first accepting these Terms, at the contact address below. If you opt out, disputes will be resolved in the state or federal courts located in Florida, and you and we consent to the personal jurisdiction of those courts.
These Terms, together with any order and our Privacy Policy, constitute the entire agreement between you and DepotBooks regarding the Service and supersede all prior agreements. If any provision is held unenforceable, the remaining provisions remain in effect. Our failure to enforce any right is not a waiver. You may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Nothing in these Terms creates a partnership, agency, or employment relationship between the parties.
Questions about these Terms can be directed to: support@depotbooks.com — DepotBooks, Lake Worth, FL.