DepotBooks← Back to appLast updated: June 28, 2026
This Privacy Policy explains how DepotBooks (“DepotBooks,” “we,” “us,” or “our”) collects, uses, shares, and protects information in connection with the DepotBooks accounting and ERP software (the “Service”). It applies to information processed when you create an account and use the Service. It should be read together with our Terms of Service.
When you register, we collect information needed to create and manage your account, such as your name, email address, business name, role, and login credentials. Passwords are handled by our authentication provider and stored in hashed form; we do not store your password in plain text.
In the course of using the Service, you submit business records (“Customer Data”) such as financial transactions, ledger entries, invoices, inventory, customer and vendor records, contacts, and uploaded files including photos and signatures. You control what Customer Data you enter. This data may include personal information about your own customers, employees, or contacts — for which you act as the controller and we act as a processor on your behalf.
We and our infrastructure providers automatically collect limited technical information needed to operate and secure the Service, such as log data, device and browser type, IP address, timestamps, and an audit log of actions taken within your account. We use this for security, troubleshooting, and to provide features such as cross-device synchronization.
We use the information we collect to:
We do not sell your personal information or your Customer Data, and we do not use your Customer Data for advertising.
We share information only as described here:
The Service is multi-tenant, meaning multiple organizations use shared infrastructure. We use access controls designed to isolate each organization’s data so that one organization cannot access another organization’s Customer Data. While we take reasonable measures to enforce this separation, no system is completely secure, and we cannot guarantee absolute isolation.
Customer Data is stored with our cloud infrastructure provider. We rely on industry-standard safeguards including encryption in transit, access controls, role-based permissions, and authentication protections. You are responsible for safeguarding your own login credentials and for managing the access you grant to users within your organization. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
We retain Customer Data for as long as your account is active or as needed to provide the Service. After account termination, upon your request within a reasonable period we will make a copy of your Customer Data available to you, after which we may delete it, except where retention is required by law. We may retain limited records (such as billing and audit logs) as necessary for legal, accounting, or security purposes.
Depending on your location, you may have rights regarding personal information, such as the right to access, correct, obtain a copy of, or delete it. Because much of the personal information in the Service is Customer Data you control, you can often access, edit, and delete it directly within the Service. To obtain a copy of your data, or to exercise rights regarding your own account information, contact us at the address below and we will respond consistent with applicable law.
Where you submit personal information about third parties (such as your own customers or employees) as Customer Data, you are responsible for having a lawful basis to do so and for handling their rights requests; we will assist you as reasonably required.
The Service is intended for businesses and is not directed to individuals under 18. We do not knowingly collect personal information from children. If you believe a child has provided us personal information, contact us and we will take appropriate steps to delete it.
The Service is operated from the United States, and information is processed and stored in the United States and in locations used by our infrastructure providers. If you access the Service from outside the United States, you understand that your information may be transferred to and processed in the United States, which may have different data-protection laws than your jurisdiction.
We may update this Privacy Policy from time to time. If we make material changes, we will provide notice by updating the “Last updated” date and, where appropriate, by additional notice through the Service. Your continued use of the Service after changes take effect constitutes acceptance of the updated policy.
If you have questions about this Privacy Policy or our data practices, contact us at: support@depotbooks.com — DepotBooks, Lake Worth, FL.